Government of the Kingdom of Tonga (GoT)
Ministry of Finance (MOF), Central Services Unit (CSU)
Health Enhancement and Resiliency, Tonga (HEART) Project (P180965)
REQUEST FOR EXPRESSIONS OF INTEREST
Assignment: Administration Officer
Reference: TO-MFNP-537654-CS-INDV
Client/Employer: Central Services Unit (CSU), Ministry of Finance (MOF)
Project Number: P180965
Duration of REOI: 06th March untill 20th March 2026, 04:30 PM (Tongan Time)
The Kingdom of Tonga has received financing from the World Bank toward the cost of Health Enhancement and Resiliency, Tonga (HEART) Project, and intends to apply part of the proceeds for consulting services. The Ministry of Finance has established the Central Services Unit (CSU), as a monitoring unit to provide support to the preparation and implementation of all World Bank Projects. The CSU is staffed with a Program Manager and specialists in different fields (Procurement, Safeguards, Monitoring and Evaluation (M&E), Financial Management (FM), Communication, Engineering and Contract Management. There are Officers for each workstream to support the specialists, and other consultants as well that are significant to the operation of CSU.
The consulting services (“the Services”) include the recruitment of the Administration Officer, among others. The overall responsibility of the officer is to:
- to plan, manage and perform day to day operational and administration related tasks.
- to support CSU in implementing and delivering its outputs efficiently, effectively and reporting timely.
- admin support in providing logistics, coordinating, and managing of the CSU implementation activities.
This is a full-time position, initial contract for two (2) years extendable annually upon mutual understanding and performance up to life of the project.
The detailed Terms of Reference (TOR) for the assignment can be obtained from Jawwad Rashid jawadtcsu [at] gmail [dot] com or ‘Unaloto Palaki upalaki [at] finance [dot] gov [dot] to
The Ministry of Finance now invites eligible individuals (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (attach curriculum vitae with description of qualifications, experience in similar assignments, similar conditions, etc.).
The criteria for selecting the Consultant are:
EXPERTISE REQUIREMENTS
Academic Background and Relevant Experience
Minimum Requirements
The Administration Officer must have:
- A Diploma in Office Management, Administration, Information Technology or any other related field from a recognized organization
- (a higher qualification would be an advantage)
- Have at least 2 years of working experience in administrative/secretarial work/financial work.
- iFluency in English and demonstrated ability to be able to write succinct reports which clearly articulate identified issues.
Desirable Requirements;
- Working in a project environment.
- Excellent skills in office management, coordination, multitasking, organization, and public relations.
- A demonstrated level of diplomacy and tact and ability to meet work-plan deadlines with minimal supervision.
- Demonstrated ability to conduct research and understand policies, operational manuals, and regulations.
- Excellent communication and interpersonal skills with a high command of spoken and written English.
- A valid driving license with no traffic offence record.
- Previous knowledge and experience of communication methodologies and practices.
- Applicants must have the legal right to work in Tonga at the time of application.
Scoring:
Candidates that meet the above minimum requirements will be scored in accordance with the following criteria.
Evaluation Criteria / Maximum score
- General Qualifications (Education) — 20
- Adequacy for the Assignment (relevant education, training, experience in the sector/similar assignments) — 60
- Essential Skills, Knowledge and Competencies and other personal aptitudes as detailed under the TORs-Evaluation Criteria — 20
The remuneration package for this position is attractive and will be determined based on qualifications, experience, and previous remunerations for similar assignments. Further information can be obtained at the email above during office hours 08:30 to 16:30 hours weekdays.
Applicants who are civil servants of Tonga at the time of application may apply only if they submit, with their EOI before the REOI deadline, a copy of the Savingram issued by the Tonga Public Service Commission (PSC) confirming their effective date of resignation
A firm is eligible to nominate an individual – however, note that only the experience and qualifications of the nominated individual shall be used in the selection process, and that (their) corporate experience shall not be considered. The firm, if proposing an individual, must specify whether the contract would be signed with the firm or the proposed individual.
The attention of interested Consultants is drawn to SECTION III paragraph 3.14, 3.16 and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers, dated February 2025 sixth edition (“the Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with Paragraph 7.22, 7.25, 7.36 to 7.37 of the Procurement Regulations.
INSTRUCTION FOR SUBMISSION:
Expressions of interest must be delivered in a written form to the address below in person, or by e-mail to the) no later than time mentioned above, 20th March 2026, 04:30 PM (Tongan Time)
Attention to:
Mrs. Kilisitina Tuaimei’api
Chief Executive Officer
Ministry of Finance,
Nuku’alofa Tonga Islands,
Tel: +676 740-0700
Address for Hard -copy submissions: CSU Office, 1st Floor Tungi – Colonnade at Nuku’alofa, Tonga OR E-mail Submission to: jawadtcsu [at] gmail [dot] com, upalaki [at] finance [dot] gov [dot] to and stokai [at] finance [dot] gov [dot] to
Documents that MUST be submitted:
- Cover Letter (addressed to the CEO, Ministry of Finance.)
- Curriculum Vitae of the Applicant (must include at least two referees.)
- Supporting Documents: Transcripts, certificates, supporting letter from referees, and any other document that may be of support to your application.
Please limit your CV to only 3-5 pages addressing each of the Selection Criteria with exact details.
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