Assignment: Administration Assistant
Reference: IOC#1-AA-MOH-PHIT-PMU
Client/Employer: Project Management Unit (PMU),Ministry of Health (MOH)
Project Number: P508550
Start/Deadline for REOI: March. 24 till 7th April 2026, 04:30 PM (Tongan Time)
The Kingdom of Tonga has received financing from the World Bank towards the Ministry of Health (MOH) as the Implementing Agency for the Pacific Healthy Islands Transformation (PHIT) Project in Tonga, to deliver on the project development objective, of strengthening access to quality health services within participating Pacific Island Countries, with a focus on Non-Communicable Diseases (NCD) management. PHIT will complement and boost the impact of existing national health systems investments, including the HEART Project (P180965).
The Pacific Healthy Islands Transformation (PHIT) Project (P508550) is a USD13.7 million grant financed by the World Bank (WB) through the International Development Association (IDA). PHIT Project is a regional project involving Fiji, Kiribati, Tonga, and Tuvalu. The PHIT project is designed as a suite of regional investments to support the transformation of Pacific health systems into fit-for-purpose primary health care (PHC) oriented health systems that promote health and deliver adequate preventive and curative services in the region. The PMU will play a crucial role in overseeing and managing the implementation process, ensuring that all activities are carried out in accordance with established standards and guidelines. The PMU is staffed with a Project Manager and workstream Officers in different fields (Procurement, Safeguards, Financial Management, Administration and Data management).
The overall responsibility of the Administration Assistant is to:
- to plan, manage and perform day-to-day operational and administration related tasks.
- to support PMU in implementing and delivering its outputs efficiently, effectively and reporting timely
- admin support in providing logistics, coordinating and managing of the PMU implementation activities.
This is a full-time position, initial contract for two (2) years extendable annually upon mutual understanding and performance up to duration of project (5 years).
The detailed Terms of Reference (TOR) for the assignment can be obtain from Semisi Fukofuka, fukofukas [at] health [dot] gov [dot] to or Jawwad Rashid, jawadtcsu [at] gmail [dot] com or ‘Unaloto Palaki, upalaki [at] finance [dot] gov [dot] to
The Ministry of Health now invites eligible individuals (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (attach curriculum vitae with description of qualifications, experience in similar assignments, similar conditions, etc.).
The criteria for selecting the Consultant are:
EXPERTISE REQUIREMENTS
Academic Background and Relevant Experience
Minimum Requirements
The Administration Assistant must have:
- A Diploma in Office Management, Administration, Information Technology or any other related field from a recognized organization.
- (a higher qualification would be an advantage)
- Have at least 2 years of working experience in administrative/secretarial/financial work.
- Fluency in English and demonstrated ability to be able to write succinct reports which clearly articulate identified issues.
Desirable Requirements
- Working in a project environment
- Excellent skills in office management, coordination, multitasking, organization, and public relations.
- A demonstrated level of diplomacy and tact and ability to meet work-plan deadlines with minimal supervision.
- Demonstrated ability to conduct research and understand policies, operational manuals, and regulations.
- Excellent communication and interpersonal skills with a high command of spoken and written English.
- A valid driving license with no traffic offence record.
- Previous knowledge and experience of communication methodologies and practices.
- Applicants must have the legal right to work in Tonga at the time of application.
- Applicants that are civil servants of Tonga at the time of application are only eligible to apply, if a copy of the Savingram from the Tonga Office of the Public Service Commission informing resignation effective date of the applicant is submitted together with their EOI application before the deadline of the REOI.
Scoring:
Candidates that meet the above minimum requirements will be scored in accordance with the following criteria.
|
Evaluation Criteria |
Maximum score |
|
20 |
|
60 |
|
20 |
The remuneration package for this position is attractive and will be determined based on qualifications, experience, and previous remunerations for similar assignments.
Further information can be obtained at the email above during office hours 08:30 to 16:30 hours weekdays.
Applicants that are civil servants of Tonga at the time of application are only eligible to apply, if a copy of the Savingram from the Tonga PSC informing resignation effective date of the applicant must be submitted together with their EOI application before the deadline of the REOI.
A firm is eligible to nominate an individual – however, note that only the experience and qualifications of the nominated individual shall be used in the selection process, and that (their) corporate experience shall not be considered. The firm, if proposing an individual, must specify whether the contract would be signed with the firm or the proposed individual.
The attention of interested Consultants is drawn to SECTION III paragraph 3.14, 3.16 and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers, dated February 2025 sixth edition (“the Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with Paragraph 7.22, 7.25, 7.36 to 7.37 of the Procurement Regulations.
INSTRUCTION FOR SUBMISSION:
Expressions of interest must be delivered in a written form to the address below in person, (or by e-mail) no later than the time and date mentioned above (Deadline for REOI)
Attention to:
Dr Reynold ‘Ofanoa
Chief Executive Officer
Ministry of Health,
Tofoa, Nuku’alofa,
Tel: +676 740-0700
Address for Hard -copy submissions: Administration Building, Ministry of Health, Tofoa, Nuku’alofa, Tonga.
E-mail for electronic Submission: fukofukas [at] health [dot] gov [dot] to and jrashid [at] finance [dot] gov [dot] to
and MUSTCOPY to: jawadtcsu [at] gmail [dot] com and upalaki [at] finance [dot] gov [dot] to
Documents that MUST be submitted:
- Cover Letter (addressed to the CEO, Ministry of Health)
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