SWIRE SHIPPING
VACANCY
• Branch Accountant
| Job Title | Branch Accountnant | Location, Country | Nukualofa, Tonga |
| Business Unit: | Swire Shipping | Department: | Trade Finance |
| Cost Centre Description: | Swire Shipping Tonga | Cost Centre Code: | S1110030 |
| Reporting to Manager: | Country Manager - Tonga | ||
| Dotted Line Reporting: | |||
| Direct Reports: | 0 | Crisis Mgmt. Resp.: | |
| Work Level | P1 | Career Level: | L1: Individual Contributor |
| Permanent / Temporary: | Permanent | Full Time / Part Time: | Full-Time |
Role Purpose
To prepare payment reconciliation for supplier accounts, prompt payment of supplier invoices, ensure a high level of customer services is provided. The role will also provide office administration support to the Country Manager.
Role Accountabilities
- Follow up on monthly statement of accounts and invoices from suppliers
- Raise purchase orders for branch administration costs
- Check and match purchase orders against supplier invoices
- Attend to any queries raised internally and externally on supplier invoices
- Register all incoming invoices
- Coding of import/export transshipment invoices for payment
- Raising purchase orders for any vessel related cost
- Provide daily summary of online banking to the debtor’s team in FIJI
- Ensuring all online banking transactions received are recorded and deposited into the correct bank account
- Prepare debtors summary report for distribution to the Singapore team
- Assist with preparation of regular debtors’ invoices and issue them to customers where necessary, following up with customers for any outstanding debts
- Verify that suppliers’ invoices are accurate and are processed against the correct vessel, voyage, and cost code
- Maintain a file of the most current / stevedoring / transport rates for cross checking reference
- Identify costs to be recharged to third parties and advise Customer Services accordingly
- Confirmation of General Account files sent to FIJI on a monthly basis
- Budgeting and payroll administration. To track expenses and reconcile receipts with spending
- Review monthly expenses for cleaning contractors and maintenance vendors
- Assisting with the preparation of budgets and financial reports
- Handle budgeting and cost management for office operations
- New vendors to be registered. Physical visits to assist on the registration if need be. Liaise with Procurement on payment terms update.
- Complete monthly tax returns
- Be point of contact for financial year end reporting. Provide the tax agent with supporting documents to assist in the compilation and have approved for submission prior to 30th April Sort out general queries on a daily basis
- Answering the phones and directing calls in a professional manner
- Maintenance of Company property and Vehicles, insurances updated
- Assist the Country Manager in managing office administration tasks, coordinate wellness programs, and organise office events
- Provide administrative support to other departments, including HR and IT, as required
Key Qualifications & Skills
Qualifications
- Bachelor’s degree in financial accounting or business administration (OR)
- Diploma in Accounting
Technical Skills
- At least 3-5years shipping experience would be advantageous
- Accounting experience, especially debtors/creditors
- Advance knowledge of excel and intermediate knowledge of outlook and word
- Confidence and good communication skills in both written and verbal
- Strong attention to detail and accuracy
- Talent for learning new computer systems
Professional Skills
- High analytical skills
- Problem solving and solution oriented
- Pose strong communication skills
- Ability to work independently
Interested applicants please forward your cv and relevant qualifications to:
- Christina Heng – christina [dot] heng [at] swireshipping [dot] com; and
- Cordelia Kwok - cordelia [dot] kwok [at] swireshipping [dot] com
Swire Career Path
| Swire Leadership Competencies | ||||
|---|---|---|---|---|
| Individual Contributor | Team Leader | Operational Leader | Strategic Leader | |
| Strategic Leadership | 2 Problem Solving | Problem Solving Business Acumen | Strategic Ability Business Acumen Innovation Management | Strategic Agility Business Acumen Innovation Management Managing Vision & Purpose |
| People Leadership | Motivating Others | Motivating Others Delegation | Motivating Others Building Effective Teams | Motivating Others Developing Direct Reports Conflict Management |
| Delivering Results | Drive for Results | Drive for Results Priority Setting | Drive for Results Priority Setting | Drive for Results Priority Setting |
| Operational Excellence | Organising Planning | Organising Managing & Measuring Work | Organising Process Management | Organising |
| Personal Effectiveness | Interpersonal ‘Skills’ Self-Development Learning ‘Agility’ Action Oriented | Interpersonal ‘Skills’ Self-Development | Interpersonal ‘Skills’ Self-Development | Interpersonal ‘Skills’ Self-Development |
Company Culture
| Safety Mindset Safety is at the core of our decision making and a guiding principle. We work as a team with integrity to require all our employees to set a good example of safe behaviour, adhere to the Health & Safety Policy and encourage partners to incorporate safe practices in their work. |
| Cultural Sensitivity We are aware, respectful and accepting of the differences that exist among people with different cultural backgrounds. |
| Customer Focused We are dedicated to meeting the expectations and requirements of internal and external customers through understanding first-hand information to use for improvements in products and services. We act with the customer in mind and establish and maintain effective relationships to gain their trust and respect. |
| Value Excellence Getting the most from every dollar, spend CNCo’s money as if it were your own. |
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Swire Values
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