GOVERNMENT OF TONGA
Ministry of Internal Affairs
REQUEST FOR EXPRESSIONS OF INTEREST
Assignment Title: Finance and Administration Officer
Position Title: Finance and Administration Officer
Duration: Full-time – 18 months
Remuneration: T$28,500 per annum (inclusive of all taxes and statutory contributions)
Location: Ministry of Internal Affairs – WAGED Division
Reports to: Deputy CEO – WAGED
Purpose of the Position
To provide reliable financial management and administrative support to the WAGED team, ensuring accurate reporting, effective budget monitoring, and efficient daily operations aligned with government and donor requirements.
Key Responsibilities
1. Financial Management
- Record and reconcile daily financial transactions.
- Prepare monthly financial summaries including petty cash reports and expenditure tracking with variance notes.
- Ensure proper filing and documentation of all financial records.
2. Budget Support
- Monitor budget utilization and identify discrepancies.
- Assist in monthly expenditure forecasting and updates for DCEO – WAGED.
- Contribute to the annual budgeting process.
3. Reporting and Compliance
- Support preparation of quarterly donor financial reports.
- Organize and archive financial documents for audit preparedness.
- Ensure timely compliance with statutory financial obligations.
4. Payroll and Procurement
- Assist in payroll calculations and monthly summaries.
- Coordinate procurement processes, including quotation gathering, approval tracking, and delivery verification.
5. Administrative Operations
- Maintain filing systems for finance and administration.
- Provide logistics support for travel, meetings, and office needs.
- Follow up weekly with the Ministry Accounts team.
Expected Deliverables
- Monthly financial updates and reports submitted to the DCEO – WAGED.
- Well-organized, audit-ready financial records.
- Procurement conducted in accordance with internal and donor procedures.
- Effective logistical and administrative coordination for team operations.
Qualifications and Experience
- Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.
- 3–5 years of relevant experience in financial or administrative roles (preferably in a government or NGO setting).
- Familiarity with donor reporting, budgeting, and procurement practices.
- Proficient in Microsoft Excel and Word with working knowledge of accounting principles.
Core Competencies
- High attention to detail and strong time management skills.
- Fluent in Tongan and English (written and verbal).
- Demonstrates integrity, confidentiality, and dependability.
- Collaborative and service-oriented mindset.
- Organized and proactive in problem-solving.
Expressions of interest must be address to:
Chief Executive Officer for Internal Affairs
Ministry of Internal Affairs
P.O Box 2395
Taufa’ahau Road
NUKU’ALOFA
All submissions of applications directly to the Head Office, along Taufa’ahau Road opposite to the GMS Nuku’alofa and to be received no later than 4:30pm on Friday, 19th September 2025
Please note that incomplete applications will not be considered, and only shortlisted candidates will be contacted.
Further Information can be obtained at the address below during office hours 8:30am to 4:30pm
Samuela Pohiva
Ministry of Internal Affairs
Taufa’ahau Road
Nuku’alofa, Tonga
Telephone: 7401017 / 7401038
Email: pohiva [dot] saff [at] gmail [dot] com
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