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5898 Min Education Vacancies 24 Feb - 9 March 2021

Kingdom of Tonga

Ministry of Education and Training

Four Vacancies

1. Teacher Training Coordinator
2. Monitoring, Evaluation, Accountability & Learning (MEAL) Coordinator
3. Finance & Support Services Coordinator
4. Tech Support Coordinator

Global Partnership for Education (GPE)

COVID-19 Tonga Accelerated Resilience Program (TARP)

The Government of the Kingdom of Tonga (GoT), through the Ministry of Education and Training (MET) has received a 14 month COVID-19 Accelerator Fund grant from the Global Partnership for Education (GPE) www.globalparnership.org to mitigate the impact of COVID-19 on the education sector, and support the recovery of the education system from the crisis with a strong focus on distance and flexible learning.

TARP will be implemented by the MET supported by Save the Children Australia, the GPE Grant Agent. Other key stakeholders include DFAT, the GPE Coordinating Agency for Tonga, Tonga National Council for the Directors of Education Systems (aka LEG) and Inclusive Education.

TARP is aimed at priorities from the Tonga COVID-19 Education Planning, Preparedness and Response Framework (NEP) and is designed to align with - and complement - current and planned GoT and development partner investments. The TARP program has two overall outcomes:

Outcome 1 -  The physical and emotional health of learners and teachers across all education levels is supported through safe learning environments

Outcome 2 -  The education system is more resilient, and all students have access to continuing education and educational opportunities

1. TARP Teacher Training Coordinator

Position Description

Role Purpose

The TARP Teacher Training Coordinator reports to the TARP Project Manager and is responsible for supporting, supervising, monitoring and guiding the delivery of training, coaching, and monitoring visits on time, target, and to a high quality. The Teacher Training Coordinator is also expected to have an active role in the monitoring and evaluation of program activities, including field visits, report review, data entry and case study development.

The Teacher Training Coordinator will work directly with 80 Teacher Ambassadors selected by the Ministry of Education and Training (MET).

Key Areas of Accountability

Stakeholder Management

  • Work collaboratively with MET and other partners to ensure teacher training, monitoring and supervision align with government priorities and project work plans
  • Build strong relationships with program participants including parents, teachers, early childhood facilitators, and community leaders

Program Delivery

  • Work with technical advisers and partners to develop appropriate flexible and distance learning training for teacher ambassadors
  • Work closely with the TARP Project Manager to deliver training and program activity plans
  • Work with the TARP technology officer to ensure distance and flexible learning teacher training is effective
  • Work with TARP Teacher Ambassadors to develop learning content
  • Provide observation and coaching support to MET and partner trainers to deliver Teacher Professional Development training for distance and flexible learning
  • Provide observation and coaching support to MET and partner trainers to carry out coaching and mentoring visits to communities (if appropriate)
  • Support MET to submit quality monitoring reports in a timely manner
  • Provide support to TARP Project Manager as required

Monitoring, Evaluation, Accountability and Learning (MEAL)

  • Collect, organise, and file monitoring reports submitted by the MET
  • Submit quality field reports, training reports, and case studies as requested by the TARP Project Manager and MEAL Coordinator
  • Enter monitoring report data into TARP MEAL Databases carefully and accurately under supervision of the TARP Project Manager and MEAL Coordinator in line with MEAL plan and timelines

Person Specification

Skills, abilities and experience

  • At least 5 years’ experience working as a teacher training, teacher, or similar role
  • Understanding of the education system in Tonga, including teacher training models, Standards Based Curriculum, EMIS data systems and school inspection and monitoring systems
  • Demonstrated experience in project delivery, activity planning and working as part of a project team
  • Experience in curriculum development
  • Good communication skills both in English and Tongan
  • Able to work harmoniously in cross cultural environment
  • Willingness to spend extended periods of time in the field and work/travel over weekends if required

Qualifications/Accreditations

  • Tertiary qualification in childcare/early childhood education, certificate in Elementary Teacher or a related discipline, essential

Child protection and safeguarding requirements

  • Safeguard children’s rights and act in the best interests of children at all times
  • Comply with child safeguarding and protection policies and standards
  • Maintain a child safe environment at the workplace
  • Demonstrate the highest standards of behaviour towards children in both your private and professional life
  • Not abuse the position of trust that comes with being a part of the MET and Save the Children family
  • Maintain a safe and positive relationship at all times when working with children and young people
  • Respond to any concerns for the safety or wellbeing of a child in a program in accordance with internal reporting processes

Security and risk management requirements

Be aware of, and consider, the risks associated with your everyday work and apply appropriate mitigation measures.

Salary

  • Commence at $40,000. Starting point depends on qualifications.

Contact Person

  • For further enquiries please contact: Mrs. Taisia Ma’u
  • Email:  taisia_m [at] hotmail [dot] com
  • Telephone:  Work - 7400919  /  Mobile - 8437942
Application closes 4:30pm, Friday 10th March 2021. 
 

Reporting to:

TARP Project Manager

Direct Reports:

0

Technical Supervisor

TARP Project Manager

Travel: 

Yes

Work Location:

Ministry of Education and Training, Nuku’alofa.

Classification Level:

Assets:

Laptop, Mobile Phone

Driver’s Licence Required:

No

MEAL Coordinator is responsible for the coordination and implementation of all MEAL activities for all GPE programs. The MEAL Coordinator reports directly to the Project Manager and is responsible for coordinating all MEAL related functions within the TARP GPE programs.

The MEAL Coordinator role is designed to ensure that all program implementation activities are compliant with MET and Save the Children’s MEAL framework, systems and tools.

Key Areas of Accountability

MEAL
  • Ensure that all project officers are well-oriented on project goals, implementation plans and MEAL plans
  • Create data collection tools, data bases and reporting systems, and build the capacity of project officers to use these systems
  • Ensure data quality and accuracy is maintained through ongoing support to Project Coordinators and Project Officers during compilation of activity and budget reports
  • Provide ongoing critical feedback on the reporting mechanisms and report MEAL related issues in a timely manner
  • Ensure that verifiable, quantitative and qualitative data is collected and analysed in line with project MEAL plans, and that data is shared with relevant stakeholders to inform program design and review
  • Hold regular reflection and feedback sessions with the Program Management Unit (PMU) and other relevant stakeholders
  • Ensure quality and ethical standards for data collection are understood and met by all project officers
  • Contribute to the design of baseline, end line and impact evaluations, where relevant
  • Develop communication plans that capture how implementation activities including research reports can be shared with stakeholders and development partners
  • Uphold standards of value for money through continuous socialization of result driven approaches

Child protection and safeguarding requirements

  • Fulfil the roles and responsibilities of a child safeguarding focal point when the Area Manager is unavailable
  • Foster a strong understanding of MET and Save the Children child safeguarding policy and reporting process among staff and volunteers
  • Act as a role model by demonstrating the highest standards of behaviour towards children in both private and professional life

Security and risk management requirements

  • Be aware of, and consider, the risks associated with your everyday work and apply appropriate mitigation measures
  • Having the ability to mitigate any potential security and safety threats that may arise and develop a positive and strong relationship with people and communities where Save the Children works

Person Specification

Skills and Experience

  • Bachelor’s degree in Social Sciences or related field
  • Post graduate training in M&E and project management
  • 5 years’ experience in a senior M&E role responsible for managing a team
  • Proven experience conducting research with both quantitative, qualitative methodologies and analysis skills
  • Proven record of networking and relationship building skills
  • Experience working in community participation and accountability activities
  • Experience in developing capacity of staff and the ability to speak with confidence and clarity
  • Able to write clear and effective assessment and project reports with high level of written and spoken English
  • Good communication skills both in English and Tongan
  • Able to work harmoniously in cross cultural environment
  • Effective team player and experience in delivering results on time

Technical Competency

  • Technical experience in developing monitoring tools for development programs.
  • Experience in using MS Office package including digital tools such as KoBo and other online, digital and mobile data collection tools.
  • Proven experience in developing research tools and protocols for research projects.
  • Strong facilitation skills and confidence in verbal communication and delivery of training programs.

Qualifications/Accreditations

  • Tertiary education in the Social Sciences, Community Development and Education or equivalent experience in research, M&E with practical knowledge in understanding best practice standards in Research Monitoring and Evaluation in the development context.

Salary

  • Commence at $40,000. Starting point depends on qualifications.

Contact Person

  • For further enquiries please contact: Mrs. Taisia Ma’u
  • Email:  taisia_m [at] hotmail [dot] com
  • Telephone:  Work - 7400919  /  Mobile - 8437942

Application closes 4:30pm, Friday 10th March 2021.

Reporting to:

Technical supervisor:

TARP Project Manager

MEAL Advisor

Direct Reports:

NIL

Work Location:

Ministry of Education and Training, Nuku’alofa

Travel: 

Yes

3. TARP Finance & Support Services Coordinator

Position Description

Role Purpose

Reporting to the TARP Project Manager, the Finance and Support Services Coordinator is responsible for supporting the Project Manager in the financial management of the program. This role is responsible for ensuring project financial transactions are properly recorded; financial reports including budgets, cash flows and forecasts are timely and relevant. Reporting deadlines are tight - excellent planning and communication skills are necessary to be successful. They will also work to find cost-effective deals and suppliers for the field. There will be significant interaction with and support to the Project Manager.

Key Areas of Accountability

Leadership

  • Compliance with the Program Implementation Manual (PIM) and Finance Agreement
  • Review of all project transactions and ensuring timely and accurate processing
  • Project fixed assets and bank account control and records
  • Audit support
  • Financial risk assessment and financial capacity building of program partners
  • Petty cash responsible officer
  • Provincial office administration
  • Maintain constant dialogue with appropriate staff at MET for support
  • Actively participate in staff meetings
  • Other duties as may be reasonably required from time to time

Finance Activities

  • Ensure effective and efficient implementation of financial activities which includes thorough procurement process documentation, and payment processes according to MET systems and processes and Save the Children Australia’s Financial Management Systems (FMS) and procedures and SCiPNG Internal Delegation Document
  • Ensure data entries are correct, timely and comply with donor MET and Save the Children Australia requirements
  • Record and report all breaches of the PIM
  • Provide timely analysis and audit trail of all office bank and petty cash movements
  • Co-ordinate accurate and timely annual budgets and quarterly forecasts for all project activity
  • Ensure all project costs are:
    • Approved in accordance with the PIM and finance agreement
    • Recorded in a timely manner
    • Correctly coded
    • Reflect the cost of delivering the project for both direct and indirect costs, and
    • Supported by documentation sufficient for audit purposes
  • Ensure timely payment of fund requests according to the PIM and finance agreement
  • Promptly address all Internal and external audit queries
  • Remit bank deposits and receipts on time 
  • Complete all bank account and petty cash transaction documentation with petty cash impress acquittal forms to be sent to the MET and Grant Agent Save the Children in a timely manner
  • Provide support to the Project Manager for the preparation of TARP budgets and quarterly forecasts where required
  • Ensure effective and efficient delivery of all other administration tasks as directed by the Project Manager

Report Management

  • Report on expenditures, acquittals and bank reconciliation of project impress account are accurate and relevant and sent on weekly basis in a timely manner
  • Maintain, complete and produce weekly cash book report including petty cash management and replenishment in liaison with SRH POM and MET Finance on a weekly basis
  • Documents and reports are prepared, communicated and filed according to procedures in an orderly and timely manner and are accessible to authorised persons at all times
  • Month end project related aspects of the month end process are delivered on time
  • All electronic files relevant to the operations of projects are saved on the appropriate network drive. Personal documents only are to be saved on the PC hard drive

Child protection and safeguarding requirements

  • Safeguard children’s rights and act in the best interests of children at all times
  • Comply with child safeguarding and protection policies and standards of MET and Save the Children
  • Maintain a child safe environment at the workplace
  • Demonstrate the highest standards of behaviour towards children in both private and professional life
  • Not abuse the position of trust that comes with being a part of the MET and Save the Children family
  • Maintain a safe and positive relationship at all times when working with children and young people
  • Respond to any concerns for the safety or wellbeing of a child in a program in accordance with internal reporting processes

Security and risk management requirements

  • Be aware of, and consider, the risks associated with your everyday work and apply appropriate mitigation measures

Person Specification

Skills and abilities

  • Minimum 5 years’ of lead experience in a similar role
  • Experience in and/or Knowledge of Financial transactions, procedures and processes, cash book and bank reconciliation, audit support and administration
  • Experience in and/or knowledge of procurement systems and procedures 
  • Some experience in administration
  • Computer literate in MS Office suite and a relevant financial package such as AccPac or similar 
  • Excellent planning and communication skills
  • Flexible, able to respond to changing situations and meet tight deadlines
  • Ability to work effectively and calmly in a high pressure environment
  • Self-motivated, confident and able to take initiative, and work with minimum supervision  
  • Able to work harmoniously across cultural environment

Experience

  • 5 years demonstrated experience in Finance work environment

Salary

  • Commence at $40,000. Starting point depends on qualifications

Contact Person

  • For further enquiries please contact: Mrs. Taisia Ma’u
  • Email:  taisia_m [at] hotmail [dot] com
  • Telephone:  Work - 7400919  /  Mobile - 8437942

Application closes 4:30pm, Friday 10th March 2021.

Reporting to:

TARP Project Manager

Direct Reports:

None

Work Location:

Ministry of Education and Training, Nuku’alofa

Travel: 

No

Classification Level: 

Assets:

Laptop

Driver’s Licence Required:

No

4. Tech Support Coordinator

Position Description

Role Purpose

This role will provide technology support for the TARP project, which works with 80 Teacher Ambassadors to enable distance and flexible learning during COVID-19. The devices and equipment are provide to Teacher Ambassadors as the platform for e-Learning through e-Learning content.

The Tech Support Officer reports to the TARP Project Manager and will be the focal point for coordinating technology aspects with the Tech Solution Provider and implementing the technology aspects (testing & set up of devices and equipment, help desk and troubleshooting and promptly reporting technological needs) with the project manager to ensure smooth project operations. 

Key Areas of Accountability

Stakeholder Management

  • Work collaboratively with Technology Solution Provider Inclusive Education / Education Technology Technical Advisor to ensure implementation of right technology
  • Work closely with the TARP Project Manager and PMU to understand and implement project activities that are facilitated by technology
  • Assess local technology gaps and report to TARP Project Manager to ensure adequate resourcing
  • Work closely with Teacher Ambassadors in schools to ensure technology aspects of the project are functional
  • Work closely with The TARP Teacher Trainer and PMU to upskill them in basic technology operations

Program Delivery

  • Serve as the focal point for tech aspects in the Program
  • Determine best solution based on the issue and details provided by the project team in conjunction with support documentation provided by the EdTech TA and Inclusive Education
  • Lead testing of learning apps, devices and equipment in the field
  • Lead set up of devices and equipment and installation of apps to be distributed to Teacher Ambassador
  • Support in establishment of distance and flexible learning for Teacher Ambassadors by ensuring devices & equipment are correctly commissions, powered and connected
  • Work with TARP Teacher Ambassadors to develop learning content
  • Work with TARP Teacher Trainers to upskill the Teacher Ambassadors
  • Ensure safety and security of devices through appropriate measures
  • Ensure banning of internet access as outlined in the project document
  • Conduct regular support to Teacher Ambassadors to assess the proper usage and conditions of technology platforms
  • Serve as helpdesk, lead troubleshooting and direct unresolved issues to the next level of support
  • Provide accurate information on the technology and services
  • Record events and problems and their resolution in logs
  • Compile usage and maintenance reports
  • Pass on any feedback or suggestions by customers to the project team
  • Identify and suggest possible improvements on procedures
  • Train team members how to use the software and hardware

Person Specification

Skills, abilities and experience

  • 5 years minimum experience working with education technology or similar field
  • Strong aptitude for digital applications and a willingness to engage in digital technologies
  • Proven experience as a help desk technician or other customer support role
  • Ability to follow instructions and follow through implementation 
  • Ability to take enquiries, diagnose and resolve basic technical issues
  • Ability to communicate instructions and help support for users
  • Willingness to spend extended periods of time and work/travel over weekends if required
  • Good communication skills both in English and Tongan
  • Able to work harmoniously in cross cultural environment

Qualifications/Accreditations

  • A tertiary qualification in ICT

Child protection and safeguarding requirements

  • Safeguard children’s rights and act in the best interests of children at all times
  • Comply with child safeguarding and protection policies and standards
  • Maintain a child safe environment at the workplace
  • Demonstrate the highest standards of behaviour towards children in both your private and professional life
  • Not abuse the position of trust that comes with being a part of the MET and Save the Children family
  • Maintain a safe and positive relationship at all times when working with children and young people
  • Respond to any concerns for the safety or wellbeing of a child in a program in accordance with internal reporting processes

Security and risk management requirements

  • Be aware of, and consider, the risks associated with your everyday work and apply appropriate mitigation measures

Salary

  • Commence at $40,000. Starting point depends on qualifications.

Contact Person

  • For further enquiries please contact:  Mrs. Taisia Ma’u
  • Email:  taisia_m [at] hotmail [dot] com
  • Telephone:  Work - 7400919  /  Mobile - 8437942

Application closes 4:30pm, Friday 10th March 2021. 

Reporting to:

TARP Project Manager

Direct Reports:

None

Work Location:

Nuku’alofa

Travel: 

Yes

Classification Level: 

Assets:

None

Driver’s Licence Required:

No